LEADERS IN OFFICE AUTOMATION SYSTEMS AND SOLUTIONS.

ABOUT

Office Automation Systems International Limited (OASIL) was incepted in 1994. It combines the use of hardware and software service offerings to meet the specific needs of customers.

The company offers fully-integrated information technology solutions to businesses, enterprises, organizations, and financial institutions. The company has expanded its products and services to West African countries. OASIL continues to reposition itself and take advantage of the emerging trends in the technology space to create a competitive advantage for sustainable growth.

Our state-of-the-art service facility in Accra, Ghana, is the headquarters for the company’s corporate-wide services, which include 24/7-hour customer service and remote technical support.

Office Automation Systems International Limited understands the visions of business and the potential of computer technology to gain a competitive advantage. OASIL helps you create efficient solutions designed to positively impact your company’s information systems performance and functionality by bringing together the most advanced hardware systems technology and software solutions.

OASIL also has the expertise to help you redesign your existing systems to maximize performance, manage data migration from proprietary to open systems.

OASIL applies the highest level of expertise in network system design, workflow management, and custom programming services designed around your business’s unique requirements, and it is ready to supply the client systems, open systems technology, and reliable peripherals to increase the productivity of your entire computing environment.

The company’s offering is a reflection of excellence that performs optimally within a balanced system. As your systems partner, OASIL provides a variety of resources to complement your enterprise-wide computing network. OASIL provides fully-integrated solutions to maximize your organization’s productivity and performance.

VISION

To be number ONE in the provision of IT smart solutions in Ghana, West Africa, and Africa at large.

MISSION

OASIL provides smart IT solutions to the banks, the public sector, and private sectors through the usage of the latest technology and wide array of methodologies. This is delivered by competent and dedicated employees who are highly qualified and motivated, committed to exceeding customer expectations and experience.

CORE VALUES

OASIL natures its culture through five core corporate values: Excellence, Integrity, Customer Focus, Creativity, and Teamwork.

SCOPE OF BUSINESS & PROFILE

The company is organized around key functional departments with specialized skills in the following areas:

Software Engineering
Hardware Engineering
Networking and Data Communications

SOFTWARE ENGINEERING

The software developers write, test, and implement computer programs. Our standards are based on industry-accepted techniques for Coding and Documentation. Where necessary, we modify our coding rules to meet the specific standards of our clients.

HARDWARE ENGINEERING

We undertake maintenance services and repair work on information and communication technology equipment. Our engineering workshop is highly equipped for the purpose.

We have backups for the temporary replacement of faulty ICT equipment in situations where repair work of such equipment would take more than a specified minimum time frame.

NETWORKING AND DATA COMMUNICATIONS

We install and maintain Local and Wide Area Network systems using LAN equipment, VSAT, Radio, and high digital subscriber lines (HDSL). We also convert legacy systems into cost-effective distributed computing as well as web-based computing environments for digital banking.

ABOUT

OASIL UNIVERSAL BANKING AND FINANCIAL SYSTEM (UNIVBANK)

ABOUT

ABOUT US

Office Automation Systems International Limited (OASIL) was incepted in 1994. It combines the use of hardware and software service offerings to meet the specific needs of customers.

Our state-of-the-art service facility in Accra, Ghana, is the headquarters for the company’s corporate-wide services, which include 24/7-hour customer service and remote technical support.

OASIL also has the expertise to help you redesign your existing systems to maximize performance, manage data migration from proprietary to open systems.

VISION

To be number ONE to provide IT solutions in Ghana, West Africa, and Africa at large.

MISSION

OASIL provides customized and smart IT solutions to the banks, the public sector, and private sectors using the latest technology and methodologies; by our competent and dedicated employees, highly qualified and motivated, committed to exceeding customer expectations and experience.

CORE VALUES

OASIL natures its culture through five core corporate values: Excellence, Integrity, Customer Focus, Creativity, and Teamwork.

SCOPE OF BUSINESS & PROFILE

The company is organized around key functional departments with specialized skills in the following areas:

Software Engineering
Hardware Engineering
Networking and Data Communications

SOFTWARE ENGINEERING

HARDWARE ENGINEERING

We undertake maintenance services and repair work on information and communication technology equipment. Our engineering workshop is highly equipped for the purpose.

We have backups for the temporary replacement of faulty ICT equipment in situations where repair work of such equipment would take more than a specified minimum time frame.

NETWORKING AND DATA COMMUNICATIONS

OUR CLIENTS INCLUDE THE FOLLOWING:

Total Petroleum (Ghana) Limited
Posh Mart
Caitec
Kingtec
Bamboo Chinese Restaurant
Tip Top Chinese Restaurant
Kingdom Books and Stationery
Prudential Bank Limited
Rokel Commercial Bank – Sierra Leone

SERVICES

OASIL UNIVERSAL BANKING AND FINANCIAL SYSTEM (UNIVBANK)

FEATURES&BENEFITS

Branch Operation:

• Provide Branch Cash Holding versus Cash Reserve Limit

• Record Till (cash) in and out giving amount, time of day and denominations

• Record receipts and payments by the cashier
• Reconcile cash at end of day

Validation of Cheques:
• Cater for Signature Verification
• Post-dated cheques
• Stale cheque

• Customers balances
• Stop cheques

• Payments against uncleared effects (Ledger Balance and Available Balance)Post vouchers and create journal for:
• Loan Disbursements
• Loan Repayments
• Savings Deposits
• Savings Withdrawals
• Current A/c Deposits

OASIL ACCOUNTS PROCESSING SYSTEM (OAPS)

FEATURES&BENEFITS

Employee Record: The software provides the vehicle for maintaining employee records:

Cash Book Entries: There is a data entry screen for entering cash transactions

Journal Entries: various elements of the general ledger and account balances

Instant Retrieval of Information:

The system permits users to retrieve processed information from the Database instantly.

One of the various forms used for instant retrieval of information.

General ledger Account Statement: Statements can be produced on General Ledger accounts from time to time for reconciliation.

Income Tax Schedules: The system is capable of producing income tax returns.
Salary Return: Produces instant payroll returns

Provident Fund Contribution Reports: The system produces numerous reports including:
• Provident fund deductions monthly
• Provident fund deductions cumulative
• Provident fund interest report
• Provident fund withdrawal report

OTHER SPECIAL FEATURES OF OAPS

-Window and Pull-down Menu driven
-Supports wide distribution of terminals
-Provides Environmental bonding for Excel
- Provides Environmental bonding ford Base III/IV
-Provides Environmental bonding for Oracle Database
-Full ANSI-Compliant SQL.
-Extensive online help
-Supports wide range of Data Communications
-Wide range of reporting features and queries
-‘Unlimited’ field sizes
-Versatility – user friendly, easy writer, transaction processing, environmental bonding.

SERVICES

Membership Entry Screen: It is used to maintain a database for selected customers who highly patronize the shop. Such customers can easily be classified by the system for special offers including discounts.

Cashier’s Data-Entry Window: This is used by each of the cashiers for selling stock items at the sales point. Bar-codes scanning options are available. An unlimited number of such forms can be made available for as many cashiers as would be required.

Daily Refunds Entry Form: It is used to process items returned by customers. The stock quantities are automatically updated when returned items are processed.

Invoices-in Entry Form (purchases): It is used to capture new products that have been purchased. Purchase invoice(s) or waybill(s) usually accompanies these items. The stock quantity of each item is updated (i.e. added to stock) when they are entered through the invoice-in form.

Invoices-Out Entry Window (sales or transfers): It can be used to capture products that are being transferred, sold in bulk, or taken out of stock due to expiry, damage, etc. Products entered through this window are considered as issues and so are deducted from stock.

Stock Enquiry Window: It can be used to extract some information about a particular stock item; these include opening, receipt and issue quantities as well as supplier information.

TYPE OF REPORTS GENERATED

Daily Sales Reports:
• Cashier’s Sale (Merged)
• Refund (Merged)
• Analysis By Dept/Type/Section
• Selective By Dept/Type/Section
• Selective By Product
• Sales within The Period
• Cashier’s Transactions
• Refund Operator Transactions
• Cashiers Summary
• Cashier Summary By Section

Sales between 2-Dates:
• Cashiers (Merged)
• Refund (Merged)
• Analysis By Dept/Type/Section
• Selective By Dept/Type/Section
• Selective By Product
• Best-Selling Products
• Least-Selling Products
• Cashier’s Transactions
• Refund Transaction
• Cashiers’ Summary
• Cashiers’ Summary By Section

Purchases Between 2-Dates
• Analysis by Dept/Type/Section
• Selection By Dept/Type/Section
• VAT Analysis

Stock Balances
• All Balances
• Negative Balances
• Zero Balances
• VAT Exempt
• Expiry Dates
• Minimum Stock
• Below Minimum Stock
• Stock Listing

Invoices-In Reports
• By Specific Date
• Between 2-Dates
• By Supplier A/C
• By Dept/Type/Section

Invoices-Out Reports
• By Specific Date
• Between 2-Dates
• By Customer A/C
• By Dept/Type/Section

Debtor/Creditors
• Balances
• Listing
• Statement

Audit Trail and Export to Excel
• Log file & User Reports
• Export of Reports to Excel

OASIL POINT-OF-SALE SYSTEMS (OPOS)

FEATURES & BENEFITS

Main System Menu: This is used to create and manage stock, handling of invoicing, sales at various cashier points, reporting, etc. Some of the menu items also have sub-menus.

New-Goods-to-Stock Data Organization and Maintenance Form: It is used to capture all information about a stock item; information usually captured includes name or description, product price, and quantity.

Debtors/Creditors Form: used for the creation of debtors and creditors accounts. The debit and/or credit field(s) is/are automatically updated by the system whenever any payments or receipts are made in respect of the account. It is also possible to directly key in the payments or receipts.

Purchase order Entry Screen: It is used for ordering new stock items from suppliers. Information regarding items that can be ordered from any particular supplier are readily available for reference.

Project Countries

Products and Services

Management Team

Year Established

1994

PROJECTS

MANAGEMENT TEAM

Yaw Opoku Ansah- Managing Director

Yaw Poku Ansah is the Chief Executive Officer of OASIL. He is a Computer Programmer and a System design Analyst, who has attained over thirty years of working experience in Computer Programming, Systems Analysis & Design, Data processing Management, and Banking. He has been involved in the design, programming, and implementation of application software packages such as Point-of-Sale (POS), Accounting & Payroll, Health Management System, and Banking applications among others.

He worked with Ashanti Goldfields Corporation for five years as the Computer Programmer and later as Senior Computer Programmer. He also worked with National Investment Bank for ten years as Systems Analyst and Head of Data Processing Department.

Yaw Poku Ansah holds a BSC in Computer science from Kwame Nkrumah University of Science and Technology, Kumasi, Ghana (1978-1981). He majored in Computer Science & Data Processing management. He also holds a professional certificate in NCC systems analysis and design in United Kingdom.
He is a member of the Institute of Management Information Systems and the British Computer Society (United Kingdom).

Yaw Abrefa Ansah- General Manager- Operations

Yaw Abrefa Ansah is the General Manager of operations for OASIL. He worked with IPMC as Marketing Manager responsible for corporate IT training from 2012 -2014. He has fifteen years of working experience.

He worked with American Link Estates New York as IT Manager 2017 -2018. He developed a transportation system to dispatch drivers, PTT communication and valet parking software in Hilton Westchester in New York from (2018-2020).

He has been a Free Lance IT support for organizations in Ghana and in New York City Metro area for the past ten years. He has provided IT support services to Office automation for the past 12 years.

He graduated with a BA in Sociology and Information Systems from University of Ghana, Legon in (2008-2012). He obtained his MSC degree in Information Systems from Pace University, New York from (2015-2016).

He is a member of the Project Management Institute NYC chapter.

Deborah Mingle- General Manager-Finance

Deborah Mingle is the General Manager for Finance for OASIL and has thirty two years of working experience in finance. She worked at the Ashanti Goldfields Co-operation (Obuasi) as Payroll Supervisor for four (4) years.

She also worked with Tetteh Addico & Co Auditing firm for another four (4) years before joining Office Automation Systems International Limited from 1997-date.
She has an MBA from the University of Leicester, United Kingdom

Godwin Quaye Okai-Chief Software Programmer

Prince Michael Aryeetey- Hardware Engineering & Network Manager

Emmanuel Adu Otibu- Systems Support Analyst

Godwin Quaye Okai is the Chief software Programmer at OASIL. He has many years of practical experience in Computer System Analysis and Design, Computer Programming, Database Management, and Processing. He has been involved in the design, programming, and implementation of application software packages such as Point-of-Sale (POS), Accounting & Payroll, Health Management System, and Banking Applications, among others.

He has over 25 years of working experience in such areas as scientific instrumentation and research, computer application software design, programming, implementation, and support.
He worked with Ghana Education Service as a graduate teacher for a year and taught Physics and Mathematics at Bremen Asikuma Secondary School (BASS) after completing 2-year National service in the same capacity at the school.

He worked with Ghana Statistical Service as Assistant Statistician for a year and with the Industrial Research Institute of the Council for Scientific and Industrial Research (CSIR) as Instrumentation and Research Officer for eight years, during which he acquired professional training in Scientific Instrumentation and Metrology in India and China.

He joined Office Automation as a System Analyst and Computer Programmer in 2001 to date for which, he has acquired professional training in Computer Programming techniques at Revelation Software Ltd (Sprezzatura) in the United Kingdom.

He graduated from Kwame Nkrumah University of Science and Technology (KNUST), Kumasi-Ghana, with a Bachelor of Science (BSc - 2nd Upper Division) Degree in Physics (1982-1986). He also holds Postgraduate Diploma in Computer Science from Queen’s College, University of Cambridge, England (1989-1990). He obtained the Master of Philosophy (MPhil) Programme in Electrical & Electronic Engineering at Kwame Nkrumah University of Science and Technology, Kumasi-Ghana (1996-199).

Prince Michael Aryeetey is the Hardware engineering and Network Manager at OASIL. He has over twenty years of working experience in IT hardware engineering and network administration. He Worked with Syldak Systems Ltd for two years as a computer hardware field technician, Computer Maintenance and Services Ltd (CMS) for two years as computer hardware and optical code readers support technician for WAEC Accra, Goldtech Ghana Ltd for two years as Assistant Superintendent in charge of installation and maintenance of Reuters News Agency satellite equipment in Ghana, and National Investment Bank Ltd for seven years as an ICT technician in charge of the Bank network installation, configuration, and security. He has worked as freelance IT hardware engineering, maintenance, and installation for over four years. He joined office Automation in 2011 to date.
He graduated from Royal Technical and Engineering College as an Electronics &Telecommunication engineering technician (City & Guilds of London Institute). He acquired computer hardware training at Micap Engineering Services Ltd, Ghana. He obtained CCNA at Atlantics Computer Training Institute as an ICT network administrator.

CONTACT

Emmanuel is a System Support Analyst in OASIL. He has five years of working experience. He worked with SIC Limited as IT Officer, Cocoa Marketing Company as Field Supervisor, and later joined Office automation in 2016.

He is a Member of Agile in Africa (Ghana).
Emmanuel holds a BSC in Information Technology from Ghana Technology University College (2012-2016).